Ep19 – Outsourcing Legal Work

In this episode we touch on the processes involved in legal work and how law firms are defining their workflows and getting the help they need – or not. We also talk with LegalTypist.com and Virtual Bar Association founder Andrea Cannavina and learn how she helps lawyers and law firms outsource legal work, her system for managing the constant flood of email, insights on delegation, font types and more.

What About Legal Outsourcing?

Today’s Hot Take is an article from The Balance Small Business called “Learn About Legal Outsourcing” by William Pfeifer. In it, he writes:

“Legal outsourcing may be a great way for a busy attorney or law firm to handle complex or time-consuming projects on a more affordable budget. Solo practitioners, small firms, and boutique law practices can take on cases that would otherwise be too large for them to handle. Midsize and large law firms can make their billing rates more competitive by obtaining subcontracted legal services at a dramatically reduced rate. Firms that use legal outsourcing find that it provides all the benefits of having associates and paralegals who perform research and document review but at a fraction of the cost and without full-time employees.”

There is a little good/bad happening here. Among the benefits are reduced costs and quicker project turnaround. BUT – legal work and the jobs associated with it in Big Law are flying overseas, and some companies are beginning to cut out the middleman (the U.S. firm) in favor of dealing directly with the legal outsourcing firms.

Ultimately, our take is this –  lawyers are business owners, and at the end of the day, you want to look for opportunities to grow your practice, and outsourcing is an option. However, in order to do that, you need to find out where in your processes you need help, and to have an understanding of the way things run and the processes involved. Once you can look at things systematically, if outsourcing is your goal then it will be much easier to find places where things repeat or bottleneck and see if you can find a way to outsource it or automate it.

That’s the difference – the future doesn’t belong to people that can multi-task – it belongs to people who can multi-ASK – they are able to see what needs to get done, identify how, and then get that help. Great article worth a read, check it out here: https://www.thebalancesmb.com/outsourcing-legal-services-2151240

Improving Law Firm Efficiency While Reducing Costs

With 15+ years of legal secretarial and administrative experience, including working as a top-notch legal assistant in and around some the largest firms in New York City, Andrea Cannavina has thoughtfully developed and thoroughly tested the application of specific technology in law firms in order to improve efficiency and reduce costs. Since 2001 Andrea has been CEO of LegalTypist Inc. she’s also a master Virtual Assistant and Director of the Virtual Bar Association.  All of that keeps her pretty busy, but she was gracious enough to make time in her schedule to join us on the podcast and we are honored to have her on the show today.



Streamline, Automate, Delegate

In this excerpt from the podcast Jake and Paul talk with Andrea about where to start when looking for ways to improve efficiency and get some tasks off  the busy lawyer’s plate, getting things under control and the different jobs small business owners are tasked with regardless of what it is they “do”:

Andrea: So my big three things –  when it comes to helping people, whether they’re attorneys or regular people or anyone who works in a law office, is first you have to streamline. If you’re not decluttering the office, its systems and the way that you do things, then you can’t really automate as well or you can’t know where to automate because that’s the second half. You have to streamline and you have to automate. And what automate does is it pulls the human to be in the process to the actual last possible parts.

So as much as possible is done before you have to put a human in the mix because of course, let’s face it, that’s somebody’s time. And whether it’s your own time or your assistant’s time, it’s all time that actually you have to pay for, so you don’t want to have to do that. So you streamline so that you get everything as short, and small, and tight as possible. Then you automate everything that you possibly can and then you delegate anything as an attorney or an administrator that isn’t your most important and/or money generating of those tasks. Go to somebody that you actually pay to do for you.

Because your rate that you receive from your client is certainly far higher than you’re even going to pay an outside outsourcing [or] in-house person to do any of these tasks that you’ve now decided are only possible to be done by you, or…I want to say everybody in this day and age works three full-time jobs, especially attorneys who are solos, true solos. They’re the attorney, they have all the court work and client work, and you know, the legal stuff they went to law school to do and they have the business owner stuff. Which the business owner stuff is the making sure that the billing is getting done, making sure the bills are being paid, making sure that all of the stuff there. So they have that whole job.

Then they also get the “gofer” job. That’s the gofer that gets to do and fill in for every freaking emergency generally created because things fell through the cracks at the attorney level, but now they have to be at the call and whim of almost anything else that’s going on out there along with making sure there’s supply, making sure the copier gets done, making sure the mail goes out, making sure the gofer work gets done. So it’s three full-time jobs for every person who’s trying to just exist in business today without the help of streamlining, automating, and delegating.

Get More Information About Delegation, Outsourcing & DAFT-ing

Be sure to listen to the entire podcast episode for more insights and thoughts on improving your law firms’ systems and workflows, identifying processes you can delegate and how Andrea created the DAFT system to win the fight over the exploding inbox. If you want more LAWsome subscribe to the show on your favorite podcast platform, and for the latest in legal marketing insights and information be sure to subscribe to the Consultwebs Newsletter here –>SUBSCRIBE<—



Ep18 – Managing the Modern Law Firm

Managing a law firm can be difficult, but with the right tools and infrastructure in place, lawyers can take back control. In this episode we talk about what it takes to manage a legal practice, and interview lawyer, Legal Tech Evangelist and author Nicole Black from MyCase.com.

NEWS – https://www.americanbar.org/publications/law_practice_magazine/2013/may-june/practice-management-advice.html

GUEST – https://www.mycase.com/

Ep17 – Legal Tech in a Flat World

We interview legal professor, lawyer, author, and legal tech scholar Gillian Hadfield about globalization, tech innovation, and what lawyers can learn from her new book, “Rules for a Flat World.”

NEWS – The Data-Driven Lawyer and the Future of Legal Technology

GUEST – https://www.amazon.com/Rules-Flat-World-Invented-Reinvent-ebook/dp/B01LYZXIVU

Ep16 – The Introverted Lawyer

In this episode we learn about personality theories and lawyers, find ways introverted lawyers can find success, and we speak with Brooklyn Law professor Heidi Brown about her new book, The Introverted Lawyer.

NEWS – 5 Secrets to Find Success as an Introvert

GUEST – https://www.amazon.com/Introverted-Lawyer-Authentically-Empowered-Advocacy/dp/1634257723

Ep15 – Swipe 2 Hire – Finding Legal Work

In this episode we speak with Carly Steinbaum and learn about her job hunting app for lawyers, Denovo, and discuss the ways law grads and seasoned attorneys are looking for work in the age of Tinder.

NEWS – Top 10 Ways To Get Your First Job After Law School

GUEST – https://www.denovoapp.com/

Ep14 – Digital Marketing for Lawyers – Past, Present, Future

In this episode we speak with business leader, programmer and Consultwebs president Magnus Simonarson about how legal marketing has changed in the new millennium, what principles have remained the same and what has changed as well as what’s breaking over the horizon in the future. We also talk about how to think like a leader, promote growth in your employees and your company, and deliver the best results to your clients.

NEWS – https://www.inc.com/aj-agrawal/how-marketing-has-changed-and-why-it-matters.html

GUEST – https://www.linkedin.com/in/magnussimonarson/

Ep13 – The Renaissance Lawyer

In this episode we talk about the latest legal tech innovations, interview in-house corporate lawyer, programmer and blogger Colin Levy, and unpack the multi-disciplinarian future of practicing law – what skills will you need to become indispensable in the law firm of tomorrow – how can you become “The Renaissance Lawyer?”

NEWS – http://www.lawtechnologytoday.org/2017/09/no-longer-avoid-tech-innovation/

GUEST – https://colinslevy.com/

Ep12 – True Worth – Charging for Legal Services

On the show today we hit the Hot Takes Buffet with an article from Clio.com on how lawyers establish their rates, and we interview the True Worth Expert, Vanessa Ugatti, and find out how lawyers can charge what they’re really worth.

NEWS – https://www.clio.com/blog/how-much-should-lawyers-charge/

GUEST – https://www.thetrueworthexpert.com/

Ep11 – Big Data Meets Little Law Firms

In this episode we dig deep into the steaming mountain of data surrounding legal tech, AI, and Big Data to learn how it will impact the future of practicing law, and how lawyers can use data to create better trial strategies, workplaces, and careers!

NEWS – https://www.law.com/legaltechnews/sites/legaltechnews/2018/01/05/big-data-proving-a-big-challenge-for-legal-business-analytics/

GUEST – http://www.law.du.edu/deji/meet-dejis-directors 

Ep10 – Designing a Better Law Firm

In this episode we empathically unpack an article from Law.com – 10 Predictions for Legal Tech in 2018 – we interview adjunct professor at Vanderbilt Law, Cat Moon, about human-centered design, and learn how lawyers and law firms can update their practice.

NEWS – https://www.law.com/legaltechnews/sites/legaltechnews/2017/12/22/10-predictions-for-what-2018-will-bring-for-legal-tech/

GUEST – http://www.legalproblemsolving.org/